5 Mistakes You Should Avoid When Booking Hotels for Business Travel

Are you arranging business travel abroad for the first time?  

Need to book hotels for your employees?

To ensure that everything goes as planned, it’s imperative to take your time as you consider all the finer details of your trip. After all, it only takes one mistake upfront to cost you time and money in the future.

Unfortunately, many first-time bookers make mistakes when searching for a hotel. If this happens, you may not be totally satisfied with your experience.

Here’s the good thing: when you learn more about common mistakes, it’s much easier to avoid them in the future. So, with that in mind, here are 5 mistakes you absolutely need to avoid when booking travel for your employees:

1. Ignoring the Internet

Even if you consider yourself an “old school” professional, it’s imperative that you use the internet to your advantage. Gone are the days of calling hotels on the phone. Gone are the days of relying on instinct when making a decision.

Instead, with the internet on your side, you can uncover all the information you need to make an informed and confident decision.

For example, you can use a service like Expedia or Travelocity to find the perfect Berlin hotel for your 5 employees. It only takes a few seconds to gain access to photos, reviews, amenities, rates, and more. Simply put, the internet can be your best friend when searching for and booking a hotel.

2. Shopping on Price Alone

There is no denying the fact that you have a travel budget. Once you know this number, you’ll have a better idea of which hotels you can afford and which ones are out of your price range.

But here’s something you need to think about: price is not the only thing that matters.

There are people who believe that the more they spend, the more they will get. This is not always the case. Don’t focus so much on money. Instead, turn your attention to what you are getting for the dollars that you spend. In other words, it’s all about finding the best “value.”

Yes, you want to compare rates when searching for a hotel, but this shouldn’t be the only thing you look at. Even if you can afford to lodge your employees at a five star hotel, it doesn’t necessarily mean it’s right for you.

3. Neglecting to Do Your Research

This includes the time you spend comparing hotels, learning more about each establishment, and making a final decision. Don’t neglect to do your research. Instead, spend as much time as necessary on this task.

For example, you can read online reviews of the many hotels that you are interested in. In addition to those written by professionals, don’t overlook the feedback you can receive from past travelers.

Tip: head straight to the hotel’s website for the most up-to-date and accurate information. The Mirage website, for example, has everything you could possibly be looking for. From amenities to rates and everything in between, you’ll never struggle to find what you need to feel good about your decision.

4. Not Thinking About Your Employees

If you’re traveling alone, it’s okay to put your wants and needs at the top of the list. However, if you’re traveling with others, you need to keep them in mind as you conduct your research and make a booking decision.

Don’t try to cram too many employees in one room, and make sure that you’ve arranged for enough breathing room. You don’t want to end up with 3 employees at each other’s necks due to a lack of personal space.

To protect against this, make a list of what’s important to you, as well as those in your traveling party. From there, your goal is simple: find a hotel that meets as many requirements as possible. With the right approach, you may be able to find the perfect hotel for everyone in no time at all.

5. Waiting Until the Last Minute

Do not wait until the last minute. Let’s repeat that so you understand the gravity of the situation: do not wait until the last minute.

For some people, this is a mistake they never make. These travelers book their trip well in advance, knowing that this is the best way to find the right hotel at the right price.

Conversely, there are people who are always “picking up and going” without notice. Although it’s possible to find a hotel in a pinch, it’s always easier when you leave yourself plenty of time.

Consumer Resource Guide

With time on your side, you can answer questions such as:

  • What are the best hotels in the city I am visiting?
  • What have past guests said about a particular hotel?
  • Which website offers the best rate on the type of room I require?

Yes, you can still answer these questions on short notice, but you’ll find it much more difficult to devote the necessary time. For this reason, you should always do your best to plan as far in advance as possible.


Even when you take all the right steps, there is always a chance that you could make a mistake when selecting and booking a hotel. Fortunately, when you know what could go wrong, it’s much easier to avoid trouble.

Do you travel abroad often? Do you spend many days (or more) searching for the perfect hotel? Have you made any mistakes in this area in the past? Share all of your tips, advice, and guidance in the comment section below.


Like Our Articles?

Check out our eBook bundle. Six titles packed full of premium offshore intel. Instant Download - Print off for your private library before the government demands we take these down!

Learn More